Talent Acquisition Coordinator Job Description [Updated for 2025]

In the dynamic world of business, the importance of Talent Acquisition Coordinators has never been more pronounced.

As companies evolve, the demand for skilled professionals who can attract, identify, and onboard the right talent grows increasingly paramount.

But let’s delve deeper: What’s truly expected from a Talent Acquisition Coordinator?

Whether you are:

• A job seeker trying to understand the intricacies of this role,
• A hiring manager seeking to frame the ideal candidate,
• Or simply curious about the nuances of talent acquisition,

You’re in the right place.

Today, we present a customizable Talent Acquisition Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive in.

Talent Acquisition Coordinator Duties and Responsibilities

Talent Acquisition Coordinators are responsible for assisting in the recruitment process, managing candidate data, and enhancing the overall candidate experience.

They play a critical role in ensuring that the organization hires the best possible talent.

Their duties and responsibilities include:

• Coordinate communication with candidates and schedule interviews
• Conduct initial screening of resumes and applicant qualifications
• Collaborate with hiring managers to understand role requirements and desired candidate profiles
• Assist in job postings and advertisements on career websites, job boards, and social media
• Participate in job fairs and host in-house recruitment events
• Track recruitment key performance indicators (KPIs), including time-to-hire, source of hire and time-to-fill
• Maintain candidate databases and ensure all recruitment activities are documented
• Prepare and send offer and rejection letters or emails to candidates
• Coordinate new hire orientations and onboarding activities
• Provide support in other HR related tasks and projects as needed

 

Talent Acquisition Coordinator Job Description Template

Job Brief

We are looking for an organized and efficient Talent Acquisition Coordinator to join our HR team.

Your role will include supporting the recruitment process, scheduling interviews, and maintaining candidate database.

The Talent Acquisition Coordinator’s responsibilities include posting job advertisements, coordinating with hiring managers, scheduling interviews, and maintaining candidate records.

Our ideal candidate is a team player with excellent communication skills and a keen eye for detail.

Ultimately, you will manage the first stages of the recruiting process, ensuring smooth and positive candidate experiences.

 

Responsibilities

• Coordinate with hiring managers to identify staffing needs
• Source potential candidates through online channels
• Plan interview and selection procedures, including screening calls, assessments, and in-person interviews
• Post job ads on professional sites, job sites, and social media
• Participate in candidate sourcing efforts
• Assist teams in making objective hiring decisions
• Conduct job and task analyses to document job duties and requirements
• Keep records of all materials used for recruitment, including interview notes and related papers
• Communicate with candidates promptly and assist them when they come in for interviews
• Use recruiting software to keep track of open roles and candidates

 

Qualifications

• Proven work experience as a Talent Acquisition Coordinator or similar role in HR
• Knowledge of recruitment processes and platforms
• Experience with HR databases, Applicant Tracking Systems (ATSs), and Candidate Management Systems
• Excellent organizational and time management skills
• Ability to handle sensitive and confidential information
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite
• BSc degree in Human Resources Management or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Talent Acquisition Coordinator
• Work Environment: Office setting with opportunities for remote work. Some travel may be required for job fairs and recruitment events.
• Reporting Structure: Reports to the Talent Acquisition Manager or HR Manager.
• Salary: Salary is commensurate with experience and qualifications, and in line with market and business considerations.
• Pay Range: $50,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Talent Acquisition Coordinator Do?

A Talent Acquisition Coordinator primarily works within the Human Resources department of an organization.

Their role involves streamlining and coordinating the hiring process to find the best talent for the organization.

They work closely with hiring managers and recruiters to understand the needs and requirements of a job.

They then post job advertisements, source candidates, screen applications, and schedule interviews.

Talent Acquisition Coordinators are responsible for ensuring a smooth communication between the organization and the candidates.

They typically manage the flow of candidates through the recruitment process, from scheduling interviews to conducting background checks, and finally coordinating job offers.

In many cases, they are also responsible for maintaining applicant tracking systems and providing regular reporting and updates on open positions.

Additionally, they may also play a role in implementing recruitment marketing strategies to attract high-quality candidates, and they may participate in job fairs and other recruitment events.

Their ultimate goal is to ensure that the company hires competent, qualified, and fitting candidates in a timely and effective manner.

 

Talent Acquisition Coordinator Qualifications and Skills

A proficient Talent Acquisition Coordinator should possess the necessary skills and qualifications to fulfill the job role, including:

• Strong interpersonal and communication skills to connect with potential candidates, hiring managers, and stakeholders.
• Profound knowledge of recruiting strategies and the ability to implement them effectively in various scenarios.
• Proficiency in using Applicant Tracking Systems (ATS) and HR databases to manage and streamline the recruitment process.
• Excellent organizational skills to manage multiple tasks, priorities, and deadlines without compromising on the quality of work.
• A high level of discretion to handle confidential information, maintaining the privacy of candidates and the organization.
• Problem-solving skills to address any challenges that arise during the recruitment process.
• Strong decision-making abilities to select the best suited candidates for the positions available.
• Ability to work collaboratively with the HR team and other departments to ensure a smooth and efficient hiring process.

 

Talent Acquisition Coordinator Experience Requirements

Entry-level Talent Acquisition Coordinators are typically expected to have 1 to 2 years of experience, often acquired through an internship, part-time role, or similar entry-level position in human resources or recruitment.

Candidates may also gain valuable experience in roles such as HR Assistant, Recruiter, or Administrative Assistant.

These positions often provide the necessary understanding of the recruitment process, hiring practices, and talent management.

Those with 3 to 5 years of experience in talent acquisition or a related field are usually considered more experienced candidates.

They may have developed their skills in areas such as applicant tracking systems, employer branding, and candidate sourcing.

Professionals with more than 5 years of experience in the field are often seen as senior or expert Talent Acquisition Coordinators.

They may have leadership experience and a proven track record of successfully managing the entire recruitment lifecycle.

These candidates may be ready for managerial roles or positions that require overseeing a team of coordinators.

 

Talent Acquisition Coordinator Education and Training Requirements

A Talent Acquisition Coordinator typically requires a bachelor’s degree in human resources, business administration, psychology or a related field.

It is also advantageous to have a background or prior experience in human resources, recruitment, or administration, which can be gained through internships, part-time jobs, or entry-level positions.

Some organizations may prefer candidates with a master’s degree in human resources or a related field, particularly for roles that involve strategic planning or management.

Many Talent Acquisition Coordinators also pursue professional certifications, such as the Professional in Human Resources (PHR) or the Society for Human Resource Management Certified Professional (SHRM-CP).

These certifications signify a commitment to the profession and demonstrate a strong understanding of the laws, standards, and practices of talent acquisition.

Candidates should also possess strong communication, interpersonal, and organizational skills, as well as proficiency in applicant tracking systems and other HR-related software.

These can be developed and honed through practical experience and professional development courses.

Continuing education is highly encouraged in this role, as it helps to stay informed about the latest trends, tools, and best practices in talent acquisition and human resources management.

 

Talent Acquisition Coordinator Salary Expectations

A Talent Acquisition Coordinator can expect to earn an average salary of $50,752 (USD) per year.

The actual earnings can differ based on factors such as the individual’s level of experience, education, and the location of the job.

Salary may also vary based on the size and industry of the employing company.

 

Talent Acquisition Coordinator Job Description FAQs

What skills does a Talent Acquisition Coordinator need?

Talent Acquisition Coordinators need strong communication and interpersonal skills to interact with candidates and hiring managers effectively.

They should be organized and detail-oriented to manage multiple job openings, screen resumes, and track the hiring process.

Technical skills related to HR software and databases, as well as a good understanding of recruitment procedures, are also important.

 

Do Talent Acquisition Coordinators need a degree?

Most Talent Acquisition Coordinators have a bachelor’s degree in human resources or a related field.

However, the key requirement for this role is experience in recruitment or human resources, which provides practical knowledge of hiring processes and techniques.

Some roles might require certification from HR organizations like the Society for Human Resource Management (SHRM).

 

What should you look for in a Talent Acquisition Coordinator resume?

Look for evidence of experience in recruitment or human resources, such as prior roles in coordinating interviews, screening resumes, and maintaining HR databases.

You should also look for demonstrated proficiency in using HR software and online job platforms.

Skills in communication, organization, and problem-solving should also be evident in their resume.

 

What qualities make a good Talent Acquisition Coordinator?

A good Talent Acquisition Coordinator is highly organized and able to manage multiple job postings and applicant tracking simultaneously.

They have excellent communication skills to liaise with hiring managers and candidates effectively.

They are also proactive problem solvers, anticipating issues that could delay the recruitment process and finding solutions to keep things moving smoothly.

 

What is the role of a Talent Acquisition Coordinator in the hiring process?

A Talent Acquisition Coordinator plays a central role in the hiring process.

They manage job postings, screen applicant resumes, schedule and coordinate interviews, and maintain records in HR databases.

They often serve as the primary point of contact for job candidates, providing information about the role, the interview process, and the status of their application.

They also work closely with hiring managers to understand job requirements and ensure an efficient hiring process.

 

Conclusion

And there you have it.

Today, we’ve unraveled the real essence of being a Talent Acquisition Coordinator.

And guess what?

It’s not just about recruiting.

It’s about weaving the fabric of an organization, one talent at a time.

With our definitive Talent Acquisition Coordinator job description template and real-world examples, you’re all primed to make a move.

But why stop there?

Dig deeper with our job description generator. It’s your next step to precision-crafted listings or honing your resume to perfection.

Remember:

Every talent acquired is a crucial part of the bigger picture.

Let’s shape that future. Together.

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