Transportation Coordinator Job Description [Updated for 2024]

transportation coordinator job description

In the ever-evolving landscape of logistics and supply chain management, the role of a Transportation Coordinator has never been more crucial.

As global operations expand and become more complex, the demand for skilled professionals who can efficiently plan, manage, and monitor transportation systems continues to grow.

But let’s delve deeper: What’s truly expected from a Transportation Coordinator?

Whether you are:

  • A job seeker trying to understand the core responsibilities of this role,
  • A hiring manager outlining the ideal candidate,
  • Or simply interested in the intricacies of transportation coordination,

You’re in the right place.

Today, we present a customizable Transportation Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Transportation Coordinator Duties and Responsibilities

Transportation Coordinators oversee the timely delivery of goods and personnel, ensuring that all transportation projects are completed efficiently and safely.

They frequently interact with drivers, warehouse staff, management teams and vendors.

Their duties and responsibilities include:

  • Planning and coordinating logistics for transportation of materials, products, and personnel
  • Monitoring transport costs and negotiate contracts with vendors or transportation service providers
  • Ensuring compliance with government regulations and safety standards
  • Overseeing the maintenance, repair, and replacement of vehicles
  • Managing schedules to optimize delivery efficiency and customer service
  • Resolving any transportation and logistics issues that arise
  • Tracking deliveries and ensuring that all goods arrive on time and undamaged
  • Training and supervising drivers and other transportation staff
  • Implementing emergency response plans or procedures in case of transportation delays or accidents
  • Documenting and reporting on transportation activities, costs, and performance metrics

 

Transportation Coordinator Job Description Template

Job Brief

We are looking for an organized and efficient Transportation Coordinator to manage all aspects of transportation for our company.

The Transportation Coordinator is responsible for scheduling drivers, routing deliveries, and ensuring that vehicles are safe and meet legal requirements.

The ideal candidate should have exceptional attention to detail, and a strong understanding of logistics and fleet management.

The ability to multitask and work under pressure is crucial for this role.

 

Responsibilities

  • Organize, schedule, and coordinate daily transportation operations and deliveries
  • Ensure compliance with company policies and regulations
  • Monitor and maintain transportation equipment, conducting regular safety audits and inspections
  • Resolve issues regarding transportation, including delays, accidents, and complaints
  • Manage and maintain all transport documentation
  • Develop efficient driver schedules to maximize profit and customer satisfaction
  • Communicate with customers and respond to their needs effectively
  • Collaborate with other departments to integrate logistics operations
  • Train new employees in the transportation department

 

Qualifications

  • Proven experience as a Transportation Coordinator, Dispatcher or relevant position
  • Solid knowledge of supply chain management
  • Experience preparing and managing transport schedules
  • Familiarity with laws, regulations and ISO requirements
  • Ability to work with little supervision and track multiple processes
  • Computer-savvy with a working knowledge of logistics software
  • Outstanding organizational and coordination abilities
  • Excellent communication and interpersonal skills
  • BSc/BA in Business Administration, Supply Chain Management or relevant field

 

Benefits

  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Professional development opportunities

 

Additional Information

  • Job Title: Transportation Coordinator
  • Work Environment: Office setting with occasional field visits. Some travel may be required for meetings or inspections.
  • Reporting Structure: Reports to the Transportation Manager or Logistics Manager.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $45,000 minimum to $65,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Transportation Coordinator Do?

Transportation Coordinators are vital to companies involved in the movement of goods, people, or equipment.

They work for a variety of industries, including retail, manufacturing, logistics, and more.

They are responsible for planning, coordinating, and overseeing the transportation operations within an organization or for its clients.

This often involves the scheduling of deliveries or shipments, route planning, and ensuring timely pickup and delivery.

Transportation Coordinators also work closely with drivers, dispatchers, and other logistics professionals to track and report shipment status, troubleshoot any issues, and ensure that all safety regulations are followed.

They often use transportation management systems and other digital tools to improve efficiency and accuracy in their operations.

In some cases, Transportation Coordinators may also be responsible for negotiating contracts with third-party transporters, managing budgets, and ensuring the maintenance of vehicles.

Their ultimate goal is to ensure that all transportation operations run smoothly, efficiently, and in compliance with all applicable regulations and company policies.

 

Transportation Coordinator Qualifications and Skills

A competent Transportation Coordinator should have the skills and qualifications that align with your job description, such as:

  • Strong understanding of transportation laws, regulations and procedures to ensure compliance in all transportation activities.
  • Exceptional organizational skills to effectively coordinate and manage multiple transportation activities concurrently.
  • Good problem-solving abilities to quickly resolve any issues that may arise during transportation operations, ensuring minimal disruption and maximum efficiency.
  • Excellent communication skills for liaising with drivers, suppliers, and clients, and for reporting to management.
  • Ability to work well under pressure and make effective decisions in high-stress situations.
  • Proficiency in using transportation management software for planning routes, scheduling deliveries and tracking shipments.
  • Outstanding customer service skills to handle queries, complaints or requests from clients regarding transportation services.
  • Ability to manage and lead a team of drivers, including scheduling, training and performance evaluation.
  • Attention to detail in all aspects of transportation coordination, from planning and scheduling to execution and review.

 

Transportation Coordinator Experience Requirements

Entry-level candidates for the role of Transportation Coordinator may have 1 to 2 years of experience, typically gained through internships or part-time roles in transportation, logistics or related fields.

This practical experience may involve roles such as Logistics Assistant, Supply Chain Analyst, or Transportation Clerk.

Candidates with 2 to 5 years of experience are often those who have developed a solid understanding of transportation regulations, safety standards, and efficient route planning.

They likely have hands-on experience in coordinating transport schedules, managing transportation budgets, and liaising with vendors and customers.

Those with more than 5 years of experience are generally considered for senior roles in transportation coordination.

They may have leadership experience, having managed teams or overseen complex logistics operations.

These candidates are expected to have advanced problem-solving skills, the ability to manage emergencies effectively, and a proven record of ensuring transportation efficiency.

 

Transportation Coordinator Education and Training Requirements

Transportation Coordinators typically have a high school diploma or equivalent, but a bachelor’s degree in logistics, business administration, or a related field can be beneficial.

They should have a solid understanding of logistics and supply chain management, and prior experience in transportation or logistics roles is often preferred.

Transportation Coordinators should also be familiar with transportation management systems (TMS) and global positioning systems (GPS).

Knowledge of federal and state transportation regulations is essential.

In addition, they must possess strong organizational skills, and the ability to manage multiple tasks simultaneously.

Excellent communication skills are also required as they will often have to liaise with drivers, warehouse staff, and customers.

Some positions may require Transportation Coordinators to hold a Commercial Driver’s License (CDL), or a certification from the American Society of Transportation & Logistics (AST&L) or other recognized logistics certification bodies.

Continuous professional development is encouraged as it keeps the Transportation Coordinator updated about the latest industry trends, techniques, and regulations.

 

Transportation Coordinator Salary Expectations

A Transportation Coordinator makes an average of $45,760 (USD) per year.

The actual salary a Transportation Coordinator earns can depend on factors like experience, the size and location of the company, and the complexity of the logistics managed.

 

Transportation Coordinator Job Description FAQs

What skills are essential for a Transportation Coordinator?

A Transportation Coordinator should have excellent organizational and communication skills to efficiently manage scheduling and liaising with clients or drivers.

They should also have a good understanding of routes and geography, as well as knowledge of transport regulations and safety standards.

Skills in problem-solving and decision-making are crucial for handling any issues that might occur during transportation.

 

Do Transportation Coordinators need a specific degree?

While a degree isn’t mandatory, a bachelor’s degree in logistics, supply chain management, or a related field can be advantageous.

However, employers often value experience in transportation and logistics more.

Familiarity with transportation management software is also beneficial.

 

What should you look for in a Transportation Coordinator resume?

Firstly, look for experience in the transportation or logistics field.

Candidates should demonstrate knowledge of transportation management systems and laws related to transportation.

Check for skills such as problem-solving, decision-making, and communication.

Also, verify any degrees or certifications related to transportation or logistics, as these can be an added advantage.

 

What qualities make a good Transportation Coordinator?

A good Transportation Coordinator should be detail-oriented, as they often need to manage complex logistics and schedules.

They should be excellent problem solvers, able to quickly adapt and find solutions if transport issues arise.

Strong interpersonal and communication skills are also important, as they often need to liaise with drivers, warehouse staff, and clients.

 

Is it challenging to hire a Transportation Coordinator?

Hiring a Transportation Coordinator can be challenging, as the role requires a unique combination of skills, including logistics, problem-solving, and communication.

It also requires in-depth knowledge of transportation regulations and safety standards.

However, offering competitive salaries and clear career progression can attract high-quality candidates.

 

Conclusion

And there you have it.

Today, we’ve unraveled the intricate details of what it genuinely means to be a transportation coordinator.

Surprise, surprise!

It’s not just about scheduling and routing.

It’s about orchestrating the movement of goods and people, one journey at a time.

Armed with our resourceful transportation coordinator job description template and real-world examples, you’re ready to kick things into high gear.

But why put the brakes on now?

Venture further with our job description generator. It’s your next lane for precision-engineered job listings or fine-tuning your resume to perfection.

Remember:

Every route planned, every journey mapped, is a part of a larger network.

Let’s navigate that future. Together.

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