Archivist Assistant Job Description [Updated for 2025]

In the modern era, the role of an archivist assistant has become increasingly significant.

As history and information continue to accumulate, the demand for skilled professionals who can organize, preserve, and make accessible our vast reservoirs of knowledge grows ever more urgent.

But let’s delve deeper: What’s truly expected from an archivist assistant?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricate world of archival work,

You’re in the right place.

Today, we present a customizable archivist assistant job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Archivist Assistant Duties and Responsibilities

Archivist Assistants play a crucial role in managing and preserving collections of historical records and documents.

They assist Archivists in the digitization process, cataloging, and research activities.

The duties and responsibilities of an Archivist Assistant include:

• Assisting in the acquisition, processing, cataloging, and preservation of archival materials
• Helping with the digitization of physical documents and records to ensure their preservation and easy accessibility
• Assisting in organizing and describing archival materials to facilitate easy access and retrieval
• Helping researchers in locating archival materials and providing them with access to documents
• Maintaining archival databases and updating records as required
• Conducting research to authenticate documents and ascertain their origin
• Assisting in the preparation and mounting of archival exhibits
• Performing administrative duties such as answering inquiries, scheduling appointments, and maintaining archival spaces

 

Archivist Assistant Job Description Template

Job Brief

We are seeking a diligent Archivist Assistant to support the organization and preservation of our historical documents and records.

This role involves cataloguing collections, maintaining records, and assisting in the digitization of archives.

The ideal candidate will have a strong attention to detail, excellent organizational skills, and a passion for historical preservation.

Familiarity with digital archiving systems and preservation techniques is preferred.

 

Responsibilities

• Assist in the cataloguing and preservation of archival materials
• Maintain accurate and detailed records of the archive’s contents
• Support the digitization of physical documents and records
• Conduct research related to archival materials as needed
• Help maintain the order and cleanliness of the archive
• Assist visitors and researchers in locating and accessing materials
• Follow established guidelines and regulations for document handling
• Participate in outreach programs, such as tours and workshops

 

Qualifications

• Previous experience in archiving, library science, or a related field
• Proficient in using digital archiving systems
• Knowledge of archival principles and practices
• Strong attention to detail and organizational skills
• Ability to handle delicate and sensitive materials with care
• Excellent written and verbal communication skills
• Bachelor’s degree in History, Library Science, or a related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Archivist Assistant
• Work Environment: This role is primarily based in a controlled archive or library setting. Some light physical activity, including lifting and moving boxes, may be required.
• Reporting Structure: Reports to the Head Archivist or Archival Manager.
• Salary: Salary is dependent upon experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Archivist Assistant Do?

An Archivist Assistant typically works under the supervision of an Archivist in museums, libraries, or other institutions where historical documents and materials are stored and preserved.

Their main job is to assist in the sorting, cataloguing, and storing of these documents and materials.

This can include a wide range of items such as manuscripts, letters, photographs, and digital records.

Archivist Assistants also play a crucial role in document preservation by employing techniques to prevent deterioration or damage.

They may also digitize records to ensure their longevity and accessibility.

In addition to this, they often assist in research tasks, helping to locate specific documents or information for the archivist, researchers, or visitors.

They may also help in the preparation of exhibits or displays that feature the archival materials.

Archivist Assistants may also interact with the public, answering questions about the archive’s materials and assisting with requests for access to specific items.

They are also responsible for maintaining the orderliness and organization of the archive, ensuring that all materials are stored correctly and can be easily located when needed.

 

Archivist Assistant Qualifications and Skills

An Archivist Assistant needs a combination of technical skills, subject knowledge and soft skills to support the archivist in organizing, preserving, and providing access to records and documents of historical significance.

These include:

• Basic understanding of archival principles and practices to assist in cataloging, organizing, and preserving documents and artifacts.
• Attention to detail to ensure documents and artifacts are correctly cataloged and stored.
• Research skills to aid in the identification, interpretation, and verification of historical documents and artifacts.
• Communication skills to effectively assist archivist, answer queries from the public or researchers, and explain the relevance or significance of archival materials.
• Technical skills to assist in digitization processes and maintain electronic databases of archival materials.
• Physical abilities to handle delicate artifacts and documents, and to lift and move boxes or other heavy items.
• Problem-solving skills to address issues that may arise in the preservation, organization, and accessibility of archival materials.

 

Archivist Assistant Experience Requirements

Entry-level candidates for Archivist Assistant roles usually have a bachelor’s degree in history, library science, archival science, or a related field.

Some employers may also accept candidates with relevant experience in lieu of formal education.

Often, these entry-level candidates have some practical experience, typically acquired through internships or part-time roles at libraries, museums, or similar organizations.

This experience often involves cataloguing and preserving archival materials, as well as using archival management systems.

Candidates with 1 to 2 years of experience as an Archivist Assistant may have demonstrated their ability to analyze, organize and preserve valuable documents and records.

They may also have experience assisting researchers or other individuals in locating archival materials.

Those with more than 3 years of experience in the field likely have more in-depth knowledge about archival procedures and systems.

They may have also developed specialized skills, such as digital archiving or conserving specific types of materials.

Candidates with over 5 years of experience might have taken on additional responsibilities, such as training new staff, planning and managing archival projects, or overseeing certain areas of the archives.

These individuals may be ready to move into a supervisory or managerial role in the archival field.

 

Archivist Assistant Education and Training Requirements

Archivist Assistants typically require a bachelor’s degree in history, library science, archival science, or a related field.

These programs often include courses that introduce students to the theories and methodologies for collection management, preservation, and reference services.

Additionally, knowledge in database management, digitization, and records management is desirable.

Familiarity with specific software and digital archiving systems is also beneficial.

Some positions may prefer candidates with a master’s degree in archival science or history.

This advanced degree often signifies a deeper understanding of the field and the ability to handle more complex tasks.

While not always required, certification from organizations like the Academy of Certified Archivists can enhance employability.

This certification demonstrates a higher level of competence and commitment to the profession.

Practical experience, often gained through internships, is also valuable as it provides hands-on understanding of archival work.

This can include tasks such as cataloging, arranging collections, and providing reference services.

Continued learning and staying updated on advancements in digital archiving and record keeping practices are important for career progression in this field.

 

Archivist Assistant Salary Expectations

An Archivist Assistant can expect to earn an average salary of $40,500 (USD) per year.

This salary can vary depending on factors such as level of education, experience in the field, and geographical location.

 

Archivist Assistant Job Description FAQs

What are the typical duties of an Archivist Assistant?

An Archivist Assistant is typically responsible for organizing and preserving documents, manuscripts, films, maps, photographs, and other important historical items.

They may also assist in cataloguing archival materials, digitizing documents for online access, and assisting researchers in accessing the archives.

They may perform basic administrative duties such as answering calls and emails, scheduling appointments, and maintaining the archival area.

 

What skills does an Archivist Assistant need?

Archivist Assistants should have good organizational and research skills, as they are often tasked with categorizing and cataloguing various items.

Attention to detail is crucial in this role, as they may need to handle delicate documents and artifacts.

They should also have good computer skills, as digitizing archives and using databases are common tasks.

Additionally, strong communication skills are important for assisting researchers and interacting with the public.

 

Do Archivist Assistants need a degree?

While some positions may only require a high school diploma, many employers prefer Archivist Assistants to have a degree in history, library science, archival science, or a related field.

Some jobs may also require knowledge of a specific subject area relevant to the collection.

Prior experience working with archives or collections can also be beneficial.

 

What should you look for in an Archivist Assistant resume?

A good Archivist Assistant resume should display a strong educational background in a relevant field, such as history or library science.

Experience in a similar role, or with tasks such as cataloguing, research, or handling historical documents, is a plus.

You should also look for evidence of organizational, research, and computer skills, as these are crucial to the role.

 

What qualities make a good Archivist Assistant?

A good Archivist Assistant is meticulous and detail-oriented, ensuring all items are correctly catalogued and stored.

They are also patient, as archival work can be time-consuming and require a high level of concentration.

Good Archivist Assistants also have a passion for history and preservation, and the ability to handle delicate materials carefully.

They are typically self-motivated and able to work independently, but also have strong communication skills for interacting with researchers and the public.

 

Conclusion

And there you have it.

Today, we unveiled the intricacies of being an archivist assistant.

Surprised?

It’s not just about cataloguing records.

It’s about curating the past, one artifact at a time.

Armed with our exemplary archivist assistant job description template and real-world examples, you’re ready to take the next step.

But why limit yourself?

Explore further with our job description generator. It’s your key to crafting precision-targeted job listings or fine-tuning your resume to excellence.

Remember:

Every record is a piece of the larger historical puzzle.

Let’s curate that history. Together.

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