Communications Assistant Job Description [Updated for 2025]

In the age of information, the role of Communications Assistants is increasingly pivotal.

As the business landscape evolves, the demand for skilled individuals who can effectively navigate, enhance, and protect our communication channels escalates.

But let’s delve deeper: What’s truly expected from a Communications Assistant?

Whether you are:

• A job seeker trying to decipher the intricacies of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the dynamics of communications assistance,

You’re in the right place.

Today, we introduce a customizable Communications Assistant job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Communications Assistant Duties and Responsibilities

Communications Assistants are integral in the creation, implementation and maintenance of communication strategies.

They aid in the production of communication materials and manage various aspects of internal and external communication.

The main duties and responsibilities of a Communications Assistant include:

• Assist in the development and implementation of communication strategies
• Write, edit and distribute content such as press releases, newsletters, internal memos, and web content
• Support the creation of presentations and press kits
• Arrange and coordinate media interviews and press conferences
• Research and gather data to support communication initiatives
• Monitor and update social media platforms
• Maintain a comprehensive database of media contacts
• Track, analyze and report on communication program effectiveness
• Support the organization of events, such as meetings, seminars, and fundraising events
• Ensure that all communication materials align with brand standards

 

Communications Assistant Job Description Template

Job Brief

We are seeking an organized, reliable, and proficient Communications Assistant to facilitate internal and external company communications.

Responsibilities include aiding in the development of communication strategies, producing high-quality content, and working closely with team leaders to keep employees informed and engaged.

The ideal candidate will possess strong writing skills, excellent attention to detail, and the ability to work on multiple projects simultaneously.

 

Responsibilities

• Assist in the development of communication plans and strategies
• Support the creation and distribution of press releases, newsletters, and social media content
• Monitor and track media coverage
• Coordinate and organize meetings and events
• Maintain updated records of media coverage and collate analytics and metrics
• Collaborate with marketing team to brainstorm and develop new ideas for creative marketing campaigns
• Handle confidential information with discretion and professionalism
• Provide administrative support to the communications team

 

Qualifications

• Proven experience as a Communications Assistant, Communication Specialist or similar role
• Understanding of media relations and digital media strategies
• Proficient in MS Office; familiarity with design software (e.g. Photoshop, InDesign) and content management systems is a plus
• Excellent communication abilities (oral and written)
• Strong attention to detail
• Organizational skills
• BSc degree in Communications, Journalism, Public Relations or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Communications Assistant
• Work Environment: Office setting with options for remote work. Some travel may be required for events or meetings.
• Reporting Structure: Reports to the Communications Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Communications Assistant Do?

A Communications Assistant typically works in the communications or public relations department of an organization.

They can also work in advertising agencies, corporate environments, non-profits, or governmental agencies.

They are responsible for supporting the communications department in executing communication strategies.

This often includes drafting press releases, newsletters, and internal communications, and maintaining updated content on the organization’s website and social media platforms.

They often act as a liaison between the organization and the public, responding to inquiries and managing the flow of information.

They may also assist in organizing press conferences or other public events.

Communication Assistants are responsible for compiling and analyzing media coverage data, and may also help develop and implement communication and marketing campaigns.

In addition, they may be tasked with administrative duties such as managing schedules, organizing files, and coordinating meetings within the communications department.

Overall, the role of a Communications Assistant is to help ensure that all communication is clear, impactful, and consistent with the organization’s brand and mission.

 

Communications Assistant Qualifications and Skills

A skilled Communications Assistant should possess a variety of competencies to effectively support a company’s communication strategy, including:

• Excellent written and verbal communication skills for drafting and editing content, as well as interacting with various stakeholders.
• Strong organizational abilities to manage multiple projects simultaneously and meet deadlines efficiently.
• A deep understanding of social media platforms and content management systems to assist in the creation and dissemination of digital content.
• Good interpersonal skills to establish and maintain beneficial relationships within and outside the organization.
• Critical thinking and problem-solving skills to address communication challenges and propose effective solutions.
• Knowledge of media production, communication theories and methodologies.
• Proficiency in Microsoft Office Suite, especially Word, Excel and PowerPoint for creating presentation materials and reports.
• Basic design skills and knowledge of design software to assist in creating engaging visual content.
• Attention to detail when proofreading and editing content.
• Customer service skills for responding to public queries and feedback on behalf of the organization.

 

Communications Assistant Experience Requirements

Entry-level Communications Assistants are typically recent graduates, with a degree in communications, public relations, journalism, or a related field.

They may have gained experience through internships, part-time roles, or university projects that involved tasks such as drafting press releases, managing social media accounts, or event planning.

Some employers might require 1 to 2 years of experience in a similar role, such as a Communications Intern or Public Relations Assistant.

This experience may involve tasks such as assisting with the production of communication materials, maintaining media lists, and tracking press coverage.

Candidates with over 3 years of experience likely have a solid foundation in different forms of communication, from digital to print, and have honed their skills in content creation, copywriting, and editing.

They may have also gained experience in managing complex projects and coordinating with various teams.

Those with more than 5 years of experience may have led communications campaigns and managed junior staff or interns.

They are often adept at strategic planning, crisis management, and have a deep understanding of media relations.

With this level of experience, they may be ready for a Communications Manager or Director role.

 

Communications Assistant Education and Training Requirements

Communications Assistants typically possess a bachelor’s degree in Communications, Public Relations, Journalism, or a related field.

They are expected to have strong written and verbal communication skills, and often, proficiency in a second language is highly valued.

A background in digital communication including social media, content creation, and email marketing is often required, along with basic knowledge of content management systems and graphic design tools.

Some roles may require Communications Assistants to have a master’s degree in a specific field such as Corporate Communications or Digital Marketing.

While not mandatory, many Communications Assistants pursue certifications in areas like social media management, content writing, or graphic design to improve their skills and broaden their knowledge.

Internship experience in a relevant field can provide practical, hands-on training and is often highly valued by employers.

Continuing education and staying up-to-date with evolving communications trends and technologies is also crucial for success in this role.

 

Communications Assistant Salary Expectations

A Communications Assistant earns an average salary of $41,247 (USD) per year.

The salary could vary depending on the level of experience, industry, and geographical location.

 

Communications Assistant Job Description FAQs

What skills does a Communications Assistant need?

A Communications Assistant needs to have excellent written and verbal communication skills as they will be involved in writing and editing content, and often liaising with various departments.

They should also have good organizational skills to manage multiple tasks and deadlines simultaneously.

Knowledge in digital media, public relations or marketing is beneficial, and so are skills in graphic design or video production.

 

Do Communications Assistants need a degree?

Most Communications Assistants have a degree in communications, public relations, journalism, or a related field.

However, a degree is not always necessary if the candidate possesses relevant experience or exceptional skills.

 

What should you look for in a Communications Assistant resume?

A Communications Assistant resume should highlight strong communication skills, experience with social media platforms, content creation, and potentially event coordination.

Look for evidence of successful multi-tasking and meeting deadlines.

Knowledge of media software and applications would be a plus, as would be any experience in public relations or marketing.

 

What qualities make a good Communications Assistant?

A good Communications Assistant is proactive, creative, and detail-oriented.

They should have strong interpersonal skills to effectively communicate within and outside the organization.

Good problem-solving abilities are also important in this role, as well as the capacity to work independently and as part of a team.

 

What does a typical day for a Communications Assistant look like?

A typical day for a Communications Assistant might involve drafting and editing communication materials, managing social media accounts, assisting in event planning, coordinating schedules, and liaising with different departments or external partners.

They might also have to gather and analyze data on the effectiveness of communication strategies and adjust them as necessary.

 

Is it challenging to hire a Communications Assistant?

The challenge of hiring a Communications Assistant lies in finding a candidate who not only has excellent communication skills but also creativity, technical know-how, and the ability to juggle multiple tasks and deadlines.

Employers should also seek candidates who are a good cultural fit for their organization.

 

Conclusion

So there you have it.

Today, we’ve unraveled the multifaceted role of a communications assistant.

And guess what?

It’s not just about sending emails.

It’s about weaving the narrative of your organization, one message at a time.

With our reliable communications assistant job description template and real-world examples, you’re ready to take the plunge.

But why limit yourself to just this?

Dig deeper with our job description generator. It’s your next step to meticulously crafted job listings or polishing your resume to shine.

Remember:

Every message communicated is a part of the larger narrative.

Let’s shape that story. Together.

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