Historical Society Archivist Job Description [Updated for 2025]

In the dynamic field of history and preservation, the role of Historical Society Archivist has never been more crucial.

As we journey further into the information age, the demand for skilled individuals who can catalog, preserve, and provide access to our historical treasures grows stronger.

But let’s delve deeper: What’s truly expected from a Historical Society Archivist?

Whether you are:

• A job seeker attempting to understand the core of this role,
• A hiring manager delineating the perfect candidate,
• Or simply fascinated by the world of historical archiving,

You’re in the right place.

Today, we present a customizable Historical Society Archivist job description template, designed for straightforward posting on job boards or career sites.

Let’s dive right into it.

Historical Society Archivist Duties and Responsibilities

Historical Society Archivists are responsible for the management and maintenance of historical and cultural records.

They are tasked with preserving important documents, photos, artifacts, and other materials, and making them accessible to the public.

Their key duties and responsibilities include:

• Acquiring, managing, and maintaining materials that have historical significance
• Arranging, cataloguing, classifying, and describing archival records
• Assessing the condition of archival materials and performing conservation tasks to ensure their preservation
• Implementing systems to organize and access archives
• Developing and managing digitization projects
• Conducting research and providing reference services to users
• Planning, coordinating, and promoting public outreach programs, such as exhibitions and educational workshops
• Assisting researchers in accessing and interpreting archives
• Providing advice to individuals and organizations on the management and preservation of historical records
• Ensuring compliance with archival policies and procedures, and legal regulations concerning archives

 

Historical Society Archivist Job Description Template

Job Brief

We are seeking a detail-oriented, dedicated, and organized Historical Society Archivist.

This individual will be responsible for acquiring, managing, and maintaining items of historical importance for our society.

As a Historical Society Archivist, you will be expected to catalogue collections, manage records, and help both researchers and the public access our historical documents and materials.

 

Responsibilities

• Acquire, catalogue, and maintain historical documents and materials
• Develop and implement systems for collection management and preservation
• Conduct research to authenticate historical data and artifacts
• Provide assistance to researchers and the public in accessing the archives
• Prepare and arrange displays of historical materials
• Lead workshops and educational programs about the archival process
• Work with digital technology for preservation and accessibility of materials
• Ensure compliance with records management laws and policies

 

Qualifications

• Master’s degree in History, Library Science, Archival Science, or related field
• Experience working in an archive or museum setting
• Knowledge of archival principles and practices
• Proficiency in database management and data entry
• Excellent research and analytical skills
• Strong attention to detail and organizational skills
• Good interpersonal skills for public interaction

 

Benefits

• Health insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Access to historical conferences and seminars

 

Additional Information

• Job Title: Historical Society Archivist
• Work Environment: This role primarily operates in an archival or museum setting. Some light travel may be required for research purposes or conferences.
• Reporting Structure: Reports to the Head Archivist or Museum Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Historical Society Archivist Do?

Historical Society Archivists primarily work for historical societies, museums, libraries, government organizations, and universities.

They can also work as self-employed consultants.

Their main responsibility is to assess, collect, organize, preserve, and provide access to records and archives that have historical significance.

These materials could range from documents, photographs, maps, films, to electronic records.

Archivists work closely with historians, researchers, and the general public, assisting them in finding the information they need in the archive collection.

This often involves extensive research and deep knowledge of the collection.

They are also in charge of creating and managing systems to catalog and access these historical materials efficiently.

This could involve digitization projects, database management, and the creation of finding aids.

Historical Society Archivists often participate in public outreach activities such as exhibits, presentations, and educational workshops, to raise awareness about the collection and encourage its use.

They may also be involved in fundraising and grant writing to support the preservation and expansion of the archival collection.

In addition, archivists ensure that the materials in their care are stored in appropriate conditions to prevent decay or damage and that they are handled correctly by users to ensure their longevity.

Their work plays a vital role in preserving history and making it accessible for future generations.

 

Historical Society Archivist Qualifications and Skills

A proficient Historical Society Archivist should possess skills and qualifications that include:

• An in-depth understanding of history, archival science, or other relevant fields to manage the historical collections effectively.
• Excellent attention to detail and analytical skills to classify, arrange, and catalog historical documents and materials.
• Strong research abilities to trace the origin and importance of archival materials, often using sophisticated databases and systems.
• Excellent written and verbal communication skills to discuss the collections with scholars, researchers, and visitors, and to prepare written descriptions and informational materials about the collections.
• Technical skills to digitize records and use archival database systems for cataloging and research.
• Interpersonal skills to work collaboratively with other archivists, librarians, and curators, as well as interact with the public.
• Problem-solving skills to identify the need for, and implement, new strategies for preserving, managing, and accessing archival materials.
• Physical endurance to lift and move heavy boxes of archival materials.

 

Historical Society Archivist Experience Requirements

Archivist candidates typically have at least a bachelor’s degree, often in history, library science or a related field.

However, many roles require a master’s degree in library science, history, archival science or a related discipline.

Some positions may also require archival certification.

Entry-level candidates often have 1 to 2 years of experience, often gained through internships or part-time roles in archival settings, museums or libraries.

These professionals can also gain relevant experience through roles such as Library Assistant, Museum Assistant, or Research Assistant.

Candidates with more than 3 years of experience usually develop their skills and knowledge in entry-level Archivist or Assistant Archivist roles.

They may have experience in cataloging and preserving various types of historical items and documents, utilizing different archival software and databases, and providing reference services to researchers and the public.

Those with more than 5 years of experience may have some leadership experience in their background.

They might have managed volunteers or staff, overseen projects or exhibit installations, coordinated public outreach programs, or led grant writing efforts.

These individuals may be ready for a managerial or senior archivist position, or for roles such as Collection Manager or Museum Curator.

Some Historical Society Archivist positions may require specific experience related to the society’s focus, such as experience with local history, specific types of collections (like photographs, manuscripts, or maps), or experience with digital archiving and preservation.

 

Historical Society Archivist Education and Training Requirements

Historical Society Archivists typically require a master’s degree in history, library science, archival science, or a related field.

Students in these programs typically study topics such as historical research methods, archival theory, and archival preservation.

In addition to these academic requirements, archivists should have strong analytical skills, knowledge of databases and metadata, and experience with digital preservation and digitization.

The Academy of Certified Archivists offers voluntary certification for archivists.

To become certified, candidates must have a master’s degree, complete professional archival work experience, and pass an exam.

Some positions may require a doctoral degree, particularly those involving significant research responsibilities or those in academic settings.

Continuous professional development is also essential as archivists need to keep pace with emerging technologies and best practices in the field.

This can be achieved through workshops, conferences, and additional certifications.

 

Historical Society Archivist Salary Expectations

The average salary for a Historical Society Archivist is $49,850 (USD) per year.

The actual earnings can vary based on experience, specialization, and the location of the employing institution.

 

Historical Society Archivist Job Description FAQs

What skills does a Historical Society Archivist need?

Historical Society Archivists should possess strong research skills for understanding and interpreting historical documents.

Attention to detail is crucial as they catalog and preserve artifacts.

They should also have excellent communication skills to share and present their findings.

Knowledge of digital archiving and database management is increasingly important in the modern age.

 

Do Historical Society Archivists need a degree?

Typically, Historical Society Archivists have a degree in history, library science, archival science, or a related field.

Some archivists may also pursue a master’s degree or further training in archival studies.

Along with formal education, archivists often need experience with record keeping and handling historical documents or artifacts.

 

What should you look for in a Historical Society Archivist resume?

A good Historical Society Archivist resume should demonstrate strong research abilities and a deep understanding of historical materials.

Look for experience in cataloging and preserving documents, as well as knowledge of digital archiving systems.

Experience in a museum or other archival setting is a plus.

Specialized knowledge in a particular historical period or subject matter can also be beneficial.

 

What qualities make a good Historical Society Archivist?

A good Historical Society Archivist has a passion for history and a meticulous eye for detail.

They are highly organized, being responsible for maintaining and cataloguing a vast range of artifacts and documents.

Good problem-solving skills are also essential for interpreting historical materials and handling any issues that may arise in the preservation process.

Furthermore, they should be comfortable with presenting their findings to the public, often in a compelling and engaging manner.

 

What are the daily duties of a Historical Society Archivist?

On a daily basis, a Historical Society Archivist may catalog and classify archival materials, conduct research into the historical significance of various items, and maintain the physical and digital archives.

They may also work on preserving and restoring delicate or damaged documents or artifacts.

Some archivists also give tours and presentations to the public or assist researchers in accessing the archives.

 

Conclusion

And there you have it.

Today, we’ve journeyed into the rich tapestry that forms the role of a Historical Society Archivist.

Surprised?

It’s not just about cataloging artifacts.

It’s about safeguarding our past, one historical document at a time.

Armed with our comprehensive Historical Society Archivist job description template and real-world examples, you’re ready to embark on your next professional adventure.

But why stop there?

Explore further with our job description generator. It’s your next step to meticulously crafted job listings or refining your resume to excellence.

Remember:

Every historical artifact is a chapter in our collective story.

Let’s preserve our history. Together.

How to Become a Historical Society Archivist (Complete Guide)

Top Dollar Careers: How to Land the Highest Paying Jobs in Your Field!

Fun-Filled Careers: Where Work and Play Blend Perfectly

Extreme Stress Alert: The Most Overwhelming Jobs Out There!

The Less Beaten Path: Unusual Jobs That Offer Adventure