Horror-Themed Event Coordinator Job Description [Updated for 2025]

In the realm of spine-chilling events, the demand for horror-themed event coordinators has never been higher.

As the fascination with the macabre rises, so does the need for creative minds who can design, orchestrate, and ensure the unforgettable horror experiences for guests.

But let’s delve deeper: What’s truly expected from a horror-themed event coordinator?

Whether you are:

• A job seeker aiming to understand the nuances of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the art of horror event coordination,

You’ve come to the right place.

Today, we present a customizable horror-themed event coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Horror-Themed Event Coordinator Duties and Responsibilities

Horror-Themed Event Coordinators are responsible for organizing, planning, and executing events that are centered around the horror genre.

These events could range from haunted houses to horror film festivals or conventions.

They are required to manage a myriad of details to ensure an immersive and thrilling experience for the attendees.

Their duties and responsibilities include:

• Conceptualizing, planning and executing horror-themed events
• Collaborating with scriptwriters, set designers, makeup artists, and other professionals to create a convincing horror atmosphere
• Scouting and securing suitable venues for events
• Coordinating with vendors, suppliers, and performers to ensure all aspects of the event run smoothly
• Ensuring compliance with health and safety regulations, particularly for events featuring live performances or stunts
• Conducting rehearsals and walkthroughs to ensure all aspects of the event are coordinated
• Developing marketing and promotional strategies to attract attendees
• Managing event budgets, tracking expenses, and negotiating contracts
• Handling logistics such as transportation, accommodation, and catering
• Seeking sponsorships and partnerships to enhance the event’s reach and impact
• Collecting feedback from attendees and analyzing it to improve future events

 

Horror-Themed Event Coordinator Job Description Template

Job Brief

We are seeking a creative and organized Horror-Themed Event Coordinator to plan and execute memorable horror-themed events.

The successful candidate will be responsible for brainstorming event themes, securing venues, coordinating staff, managing budgets, and ensuring all events meet safety standards.

The ideal candidate has a flair for the macabre, a keen eye for detail, and a knack for making even the most frightening ideas approachable and enjoyable.

 

Responsibilities

• Plan, organize, and execute horror-themed events from conception through completion
• Develop unique and engaging horror-themed concepts for events
• Negotiate contracts with vendors and venues
• Manage event budgets to ensure profitability
• Coordinate event logistics, including registration and attendee tracking, presentations and materials, facilities and catering, and pre- and post-event evaluations
• Ensure all events meet health, safety, and licensing regulations
• Manage and coordinate staff and volunteers
• Oversee the dismantling and removal of the event and clear the venue efficiently
• Provide post-event analysis, budget recaps, and participant feedback and incorporate learning into future plans

 

Qualifications

• Proven experience as an event coordinator or similar role
• Strong knowledge of the horror genre, including literature, film, and popular culture
• Excellent vendor management skills
• Proficient in MS Office and event management software
• Excellent problem-solving, organizational, and multitasking abilities
• Outstanding communication and negotiation ability
• A team player with leadership skills
• BSc/BA in PR, marketing, hospitality management or related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Travel opportunities
• Professional development opportunities

 

Additional Information

• Job Title: Horror-Themed Event Coordinator
• Work Environment: Office setting with frequent travel to event locations. Some evening and weekend work may be required leading up to and during events.
• Reporting Structure: Reports to the Director of Events.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Horror-Themed Event Coordinator Do?

A Horror-Themed Event Coordinator usually works for entertainment companies, theme parks, or independently, specializing in creating and managing scary and thrilling events like haunted houses, horror-themed parties, and Halloween events.

They are responsible for creating a concept that will captivate and frighten attendees, while ensuring the event remains safe and enjoyable.

This involves brainstorming unique horror themes, designing terrifying props, selecting or creating a suitably eerie venue, and coordinating special effects such as lights, sounds, and fog machines.

They work closely with a team of designers, technicians, performers and makeup artists, guiding them to bring the horrifying concept to life.

They often have to source and manage professional scare actors, who are crucial to the success of the event.

The coordinator is also in charge of logistics like ticket sales, marketing, and ensuring compliance with all local safety regulations.

During the event, they oversee operations, troubleshoot any issues that arise, and ensure the event runs smoothly and punctually.

Additionally, they may also be responsible for managing the event’s budget, dealing with vendors, and liaising with clients or stakeholders.

After the event, they evaluate its success and gather feedback to improve future horror-themed events.

 

Horror-Themed Event Coordinator Qualifications and Skills

An effective Horror-Themed Event Coordinator should possess a unique blend of skills and qualifications, including:

• Strong knowledge and understanding of horror-themed elements, including literature, film, and pop culture references, in order to create authentic and engaging events.
• Exceptional creativity and imagination to devise unique, terrifying, and entertaining horror-themed events.
• Excellent communication and interpersonal skills to collaborate with team members, vendors, and clients, as well as to effectively advertise and promote the event.
• Organizational and time management skills to efficiently plan and execute events, ensuring that every detail from scheduling to venue setup is carefully managed.
• Problem-solving skills to anticipate potential challenges or issues that might arise during the event planning and execution process, and to devise effective solutions.
• Customer service skills to meet and exceed the expectations of clients and attendees, ensuring a memorable and enjoyable horror-themed experience.
• Experience in managing budgets, negotiating with vendors, and making cost-effective decisions to ensure the financial success of the event.
• Ability to manage stress and remain calm under pressure, as coordinating events often involves meeting tight deadlines and handling multiple tasks simultaneously.
• Physical stamina as event setup and management can involve long hours and potentially strenuous activities.

 

Horror-Themed Event Coordinator Experience Requirements

To become a Horror-Themed Event Coordinator, candidates typically require a background in event planning or a related field.

Entry-level candidates may have 1 to 2 years of experience in event coordination, often through internships or part-time roles in event planning or entertainment industry.

Beyond the general event coordination experience, candidates ideally have a significant amount of experience specifically in planning and executing horror-themed events.

This could be gained through roles such as Haunted House Manager, Scare Attraction Assistant, or Halloween Event Planner.

Candidates with more than 3 years of experience often have developed their skills in coordinating a wide variety of horror-themed events, such as haunted house tours, horror film festivals, and paranormal-themed conventions.

They might also have experience in coordinating with various vendors, managing volunteers, and ensuring safety regulations are met during these events.

Those with more than 5 years of experience in the field may have leadership experience in their background, such as having managed a team of event coordinators.

They may have demonstrated the ability to oversee large-scale horror events, have a keen sense of detail, and have strong problem-solving skills to handle any event-related crises.

At this level, candidates may be ready for a managerial or team-lead position within a larger event planning company that specializes in horror-themed events.

 

Horror-Themed Event Coordinator Education and Training Requirements

Those interested in becoming a Horror-Themed Event Coordinator typically have a bachelor’s degree in event planning, hospitality management, or a related field.

A thorough understanding of event planning and management is necessary, including knowledge of event logistics, budgeting, vendor management, and marketing.

Courses in theatre or performance arts could be beneficial due to the theatrical aspects often involved in horror-themed events.

Understanding of special effects, set design and sound/lighting techniques might also be useful.

While not always required, some employers might prefer candidates with a certification in event planning or hospitality management.

Organizations like the Events Industry Council or the International Live Events Association offer such certifications.

Work experience in the events industry, particularly with a focus on entertainment or themed events, can be advantageous.

Additionally, a keen interest in and understanding of horror genre in popular culture including films, books and games can be beneficial as it allows the coordinator to tap into current trends and fan expectations.

An understanding of relevant safety procedures and legal regulations is also essential to ensure compliance during the planning and execution of events.

Advanced courses in project management, leadership, and creativity can further enhance a candidate’s skill set and job prospects.

 

Horror-Themed Event Coordinator Salary Expectations

The average salary for a Horror-Themed Event Coordinator is $46,020 (USD) per year.

The actual earnings can vary depending on the size and scale of the events coordinated, location, and years of experience in the industry.

 

Horror-Themed Event Coordinator Job Description FAQs

What skills does a Horror-Themed Event Coordinator need?

A Horror-Themed Event Coordinator should possess excellent organization and communication skills to plan and execute events effectively.

They need to have a creative mind to conceptualize unique horror-themed concepts for events.

They also need to have a keen eye for details to make sure that every aspect of the event, from décor to costumes, aligns with the horror theme.

It’s also important for them to have good negotiation skills to deal with vendors and suppliers.

 

Do Horror-Themed Event Coordinators need a degree?

While a degree is not strictly necessary, a background in Event Management or a related field can be beneficial.

Experience in organizing events, particularly themed or entertainment-oriented ones, is often more valuable.

A robust knowledge of horror genre movies, books, and pop culture can also be a significant advantage in this role.

 

What should you look for in a Horror-Themed Event Coordinator resume?

A strong Horror-Themed Event Coordinator resume should highlight experience in event planning and management, particularly in creating and executing theme-based events.

It should also emphasize the applicant’s creativity, organizational skills, and ability to work under pressure.

Evidence of good supplier relationships, budgeting skills, and knowledge of safety regulations are also significant plus points.

 

What qualities make a good Horror-Themed Event Coordinator?

A good Horror-Themed Event Coordinator should be a creative thinker, able to come up with innovative and engaging ideas for horror-themed events.

They should also be meticulous planners and excellent problem-solvers, able to anticipate and address potential issues efficiently.

Finally, they should be knowledgeable about the horror genre to ensure authenticity and relevance in their event themes.

 

What is the importance of networking for a Horror-Themed Event Coordinator?

Networking is crucial for a Horror-Themed Event Coordinator as it allows them to connect with vendors, suppliers, and other industry professionals.

These relationships can lead to partnerships, cost-effective deals, and unique opportunities that can enhance the quality of the horror-themed events they organize.

Additionally, networking can also help in promoting the events and attracting a larger audience.

 

Conclusion

And there you have it.

Today, we’ve delved into the eerie and thrilling world of a horror-themed event coordinator.

And you know what?

It’s not just about planning spooky events.

It’s about crafting nightmarish experiences that thrill and chill, one event at a time.

With our specialized horror-themed event coordinator job description template and real-world examples, you’re ready to take the plunge.

But why limit yourself?

Dig deeper with our job description generator. It’s your next step to creating hair-raising job listings or fine-tuning your fear-inducing resume to perfection.

Remember:

Every event is a piece of the larger horror tapestry.

Let’s create those spine-tingling experiences. Together.

How to Become a Horror-Themed Event Coordinator (Complete Guide)

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