Preventive Maintenance Supervisor Job Description [Updated for 2025]

In the industrial sector, the importance of preventive maintenance supervisors cannot be overstated.

As the backbone of any organization’s operational efficiency, these supervisors play a crucial role in ensuring the longevity and reliability of equipment.

But what does being a preventive maintenance supervisor truly entail?

Whether you are:

• A job seeker looking to understand the core responsibilities of this role,
• A hiring manager mapping out the perfect candidate,
• Or just curious about the intricacies of preventive maintenance supervision,

You’ve come to the right place.

Today, we present a customizable Preventive Maintenance Supervisor job description template, crafted for effortless posting on job boards or career sites.

Let’s delve into it.

Preventive Maintenance Supervisor Duties and Responsibilities

Preventive Maintenance Supervisors are responsible for ensuring that equipment and machinery in a company are maintained and serviced regularly to prevent any disruption in operations or workflows.

They manage the preventive maintenance team and schedule regular checks and services.

The following are some of the duties and responsibilities of a Preventive Maintenance Supervisor:

• Develop and implement preventive maintenance schedules for machinery and equipment
• Supervise preventive maintenance technicians and oversee their work
• Inspect machinery and equipment to detect any potential faults or issues
• Coordinate with other departments for equipment downtime and preventive maintenance planning
• Ensure the use of proper safety procedures and guidelines during maintenance work
• Organize and maintain inventory of spare parts and maintenance supplies
• Analyze equipment failure and downtime data to improve maintenance processes
• Provide technical guidance and training to maintenance technicians
• Ensure adherence to organizational procedures, safety regulations, and industry standards
• Prepare and present reports on maintenance activities and equipment performance

 

Preventive Maintenance Supervisor Job Description Template

Job Brief

We are looking for a diligent Preventive Maintenance Supervisor to manage our company’s preventive maintenance programs.

The Preventive Maintenance Supervisor responsibilities include planning, organizing, and managing the overall maintenance preventive programs.

You will also be in charge of developing preventive maintenance schedules and coordinating preventative maintenance activities to ensure that machines continue to run smoothly, and the physical conditions of the buildings do not deteriorate.

Our ideal candidate will have outstanding troubleshooting skills and a keen eye for detail.

 

Responsibilities

• Plan and schedule preventive maintenance work, coordinate with other departments for the availability of equipment and machinery.
• Oversee all inspections and regular maintenance activities.
• Ensure all maintenance and preventive activities are in compliance with safety standards.
• Develop and implement preventive maintenance procedures.
• Monitor equipment inventory and place orders when necessary.
• Monitor expenses and control the budget for maintenance.
• Manage relationships with contractors and service providers.
• Train and supervise maintenance employees and ensure they are working in a safe and efficient manner.
• Handle emergency maintenance and repairs as required.

 

Qualifications

• Proven work experience as a Preventive Maintenance Supervisor or similar role.
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
• Knowledge in various types of machinery and equipment.
• Strong organizational and leadership abilities.
• Excellent communication and interpersonal skills.
• High school diploma; Further training in maintenance will be a plus.
• Valid Certified Maintenance Manager (CMM) will be a plus.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Preventive Maintenance Supervisor
• Work Environment: This position requires work in both office settings and on-field sites. The position may also require some travel for training and meetings.
• Reporting Structure: Reports to the Maintenance Manager or Facility Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Preventive Maintenance Supervisor Do?

Preventive Maintenance Supervisors are typically employed across various industries where machinery and equipment are extensively used.

These supervisors play a critical role in ensuring the smooth operation of machinery, systems, and equipment within an organization.

Their primary responsibility is to oversee and coordinate the maintenance team to conduct regular inspections and maintenance of equipment and systems, preventing unexpected breakdowns or malfunctions.

They create and implement preventive maintenance plans and schedules based on manufacturers’ recommendations and the equipment’s historical performance data.

This includes identifying which parts or components require regular checks or replacements and at what intervals these should occur.

Additionally, Preventive Maintenance Supervisors troubleshoot equipment problems, coordinate with vendors or external technicians for repairs and part replacements, and ensure the maintenance team’s adherence to safety protocols and standards.

They also keep a detailed record of all maintenance work and generate reports to present to the management, highlighting the effectiveness of the preventive maintenance program.

Furthermore, Preventive Maintenance Supervisors are responsible for training the maintenance team on proper operational procedures, preventive maintenance techniques, and safety measures.

In instances where equipment failure occurs, the Preventive Maintenance Supervisor assesses the situation, identifies the cause, and determines the best course of action to rectify the problem, minimizing downtime and ensuring the operation’s continuity.

 

Preventive Maintenance Supervisor Qualifications and Skills

A Preventive Maintenance Supervisor should possess a variety of technical skills, managerial abilities and industry-specific knowledge, including:

• Technical understanding of equipment and machinery to ensure all are operating efficiently and safely.
• Problem-solving skills to identify potential issues and implement preventive maintenance strategies to avoid major breakdowns and unnecessary expenditures.
• Leadership skills to effectively manage and guide a team of maintenance technicians, promoting teamwork and productivity.
• Excellent communication skills to liaise with different departments, present reports to senior management, and ensure the maintenance team is updated with any changes in preventive maintenance procedures.
• Organizational skills to manage preventive maintenance schedules, work orders, and spare parts inventory.
• Understanding of safety regulations and standards in the industry to ensure compliance during maintenance activities.
• Ability to use maintenance management systems or software for scheduling, tracking, and reporting maintenance activities.
• Awareness of budgeting and cost-efficiency to manage resources effectively and make cost-saving decisions.

 

Preventive Maintenance Supervisor Experience Requirements

An entry-level candidate for the role of a Preventive Maintenance Supervisor often has 1 to 3 years of experience in a maintenance technician or similar role.

This experience may have been gained through full-time employment, internships, or through vocational training programs.

Candidates should have experience with preventive maintenance tasks, such as inspecting equipment, scheduling repairs, and maintaining maintenance records.

They should also have a strong understanding of safety procedures and regulations.

Those with 3 to 5 years of experience often have experience in a senior maintenance role, where they would have started to develop supervisory skills.

They may have had the responsibility of overseeing a small team, coordinating maintenance schedules, and ensuring equipment compliance with industry standards.

Candidates with more than 5 years of experience are typically ready for a Preventive Maintenance Supervisor role.

They should have significant experience managing a team, budgeting for maintenance operations, and implementing preventive maintenance programs.

They may also be expected to have experience with specific types of machinery or equipment, depending on the industry.

Continuing education in the form of industry certifications can also provide important knowledge and skills for this role.

For example, a certification in maintenance management or a similar field may be beneficial.

 

Preventive Maintenance Supervisor Education and Training Requirements

A Preventive Maintenance Supervisor typically requires a high school diploma or equivalent.

However, many employers prefer individuals with an associate’s or bachelor’s degree in a relevant field such as Industrial Maintenance, Mechanical Engineering, or a related discipline.

These degree programs provide in-depth knowledge of mechanical and electrical systems, principles of preventive maintenance, safety procedures, and management skills.

A higher degree can also give applicants an edge in the competitive job market.

In addition to formal education, practical experience is valuable.

Many Preventive Maintenance Supervisors have a background in maintenance or repair roles, providing them with hands-on experience in diagnosing and rectifying system malfunctions, performing routine inspections, and using maintenance tools and equipment.

Employers often prefer candidates with certification from a recognized professional body such as the Society for Maintenance & Reliability Professionals (SMRP) or the International Maintenance Institute (IMI).

These certifications demonstrate a candidate’s commitment to the profession and their expertise in the field.

Finally, because this role often involves managing a team, experience in a supervisory role and knowledge of effective management techniques can be beneficial.

Some Preventive Maintenance Supervisors may also pursue additional training in leadership or management.

 

Preventive Maintenance Supervisor Salary Expectations

A Preventive Maintenance Supervisor earns an average salary of $70,000 (USD) per year.

However, the pay may fluctuate based on factors such as the industry, geographical location, and the individual’s level of experience and qualifications.

 

Preventive Maintenance Supervisor Job Description FAQs

What skills does a preventive maintenance supervisor need?

Preventive maintenance supervisors should have excellent organizational and leadership skills.

They need to manage and coordinate a team of maintenance personnel while also scheduling and executing maintenance plans.

In addition, they need to have a good understanding of mechanical and electrical systems, as well as safety regulations.

Problem-solving skills are also crucial, as they will need to troubleshoot and repair equipment.

 

Do preventive maintenance supervisors need a degree?

A degree is not strictly necessary for a preventive maintenance supervisor, but many employers prefer candidates with a degree in a relevant field, such as mechanical or electrical engineering.

Regardless, experience in maintenance or a related field is typically required, as is a solid understanding of maintenance procedures and equipment.

 

What should you look for in a preventive maintenance supervisor resume?

A preventive maintenance supervisor’s resume should highlight their experience in a maintenance role and any supervisory or leadership roles they’ve held.

Look for knowledge of safety regulations and the ability to create and implement maintenance schedules.

They should also have experience with a variety of tools and equipment.

Certifications, such as Certified Maintenance & Reliability Professional (CMRP), can be an added advantage.

 

What qualities make a good preventive maintenance supervisor?

A good preventive maintenance supervisor is detail-oriented and able to keep track of multiple tasks at once.

They should be a strong leader, capable of managing a team and making decisions under pressure.

They should also have strong problem-solving skills and the ability to troubleshoot and repair equipment.

Finally, good communication skills are crucial, as they will need to coordinate with their team and other departments.

 

What are the primary responsibilities of a preventive maintenance supervisor?

The primary responsibilities of a preventive maintenance supervisor include planning and implementing preventive maintenance schedules, overseeing and coordinating the work of maintenance staff, ensuring that all equipment and systems are in good working order, and complying with safety regulations.

They might also be responsible for training new staff, managing maintenance budgets, and liaising with other departments or external contractors.

 

Conclusion

So there we have it.

Today, we’ve dug deep into what it truly means to be a Preventive Maintenance Supervisor.

And guess what?

It’s not just about fixing machines.

It’s about preventing problems before they happen and ensuring everything runs like a well-oiled machine.

With our top-notch Preventive Maintenance Supervisor job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Venture further with our job description generator. It’s your next step towards creating precision-crafted job listings or fine-tuning your resume to perfection.

Remember:

Every maintenance task is a piece of a much larger puzzle.

Let’s build that future. Together.